Key roles and responsibilities:
Meetings & Appointments:
- Calendar Management
- Scheduling appointments and coordinating with
various departments & teachers for setting up meetings with Head Of
School (HOS).
Communication:
- Corresponding with internal & external
customers and vendors.
- Acknowledging emails and handling calls on behalf
of HOS.
- Responding to queries and forwarding mails to
concerned department for further course of action.
Travel Management:
- Domestic & international ticket booking
- Visa coordination
- Hotel bookings
- Airport transfers,
- Foreign Exchange
- Settling payment of travel agents and wire
transfers etc. for HOS.
Guest Management:
- Coordinating for hotel booking, airport transfers,
internal set-ups, refreshments, stationery & other resources as
requested
- Organising sightseeing tours (if required) etc.
(for incoming guests/speakers).
Conference:
- Registration and documentation as required for HOS/
VP.
Membership & Renewal:
- Coordinating with various departments for documents
& factual figures
- Coordinating & corresponding with CIS, NEASC,
TAISI, EARCOS for renewing annual memberships
- Tracking & conducting follow-ups on payments,
sending remittance details, maintaining records, etc.
Bills & Payments:
- Coordinating for payment of electricity/ landline/
mobile bills for HOS.
Other Responsibilities:
- Documents for approvals,
- Couriers
- Maintaining of HOS office
- Coordinating with maid/driver of HOS
- General secretarial support & assisting other
departments when needed.
- Any other responsibilities as deemed necessary by
the Head of School.
